Posts Tagged: data archiving

What Happens After Pharmacy Bankruptcy?

pharmacy bankruptcy

In the realm of healthcare, bankruptcies seem unlikely and rare. After all, healthcare is a for-profit business in the U.S., and every consumer needs it. Unfortunately, pharmacy bankruptcy is rather common. When this occurs, there are many different scenarios as to what happens next. In this post, we’ll explore those options and offer commentary on the rising trend.

Independent Pharmacies Are Closing at High Rates

According to an article in JAMA Internal Medicine, one in eight pharmacies closed from 2009 to 2015. The overall number of pharmacies increased, but the study revealed independent pharmacies to be the most at risk. They were three times more likely to close than chains. Those most vulnerable include rural and urban, in low-income areas, pharmacies.  

Chains Not Immune

Chains aren’t immune to closures. One of the hardest-hit areas is grocery store pharmacies. Grocery stores once found pharmacies to be revenue drivers, but major declines began in 2017. The expected returns kept dipping, while the pharmacy department’s payroll remained the highest of all others.

Grocery store chains found it too hard to compete with new alternatives like digital pharmacies. Many also found they didn’t have any negotiation prowess to receive more competitive reimbursements.

Further, the top chain pharmacies in the U.S. have also closed low performing stores or consolidated after acquisitions. 

Consequences of Closures

pharmacy closed

There are some unfortunate side effects of pharmacy bankruptcy. Another study published to the JAMA Network Open included an analysis of over 3 million consumers over age 50 who take a cardiovascular medication. Approximately 3% of those patients used a pharmacy that had subsequently closed. 

For the first three months post-closure, medication adherence plunged by 5.9%, 5.71%, and 5.63%, respectively. The research concluded this continued for one year after closure. Medication nonadherence is an epidemic in the U.S. It costs the health system billions every year and causes deaths, hospitalizations, and worsening chronic diseases. 

If a pharmacy goes bankrupt and no acquisition occurs, this creates pharmacy deserts. This term describes areas in the country where consumers have limited access to prescriptions. They aren’t just in rural areas. Metro areas like Chicago, Philadelphia, and Detroit have them as well.

The consequences of pharmacy bankruptcy or closure is a ripple effect. Independent pharmacy advocate groups like NCPA (National Community Pharmacy Association) are trying to minimize closures to ensure care continuity, but the COVID-19 pandemic made it harder. It’s been an economic disruption, unlike any other, and created a host of new challenges for all pharmacies. 

Pharmacy Bankruptcy or Closures: What Happens?

Several scenarios can play out when a pharmacy files bankruptcy or closes. 

Acquisition of Patients

Another organization can acquire the pharmacy’s patients. They still close the location but “buy” the patient records and become the custodian. The new pharmacy of record then sends communications to the patients, advising them of the change. Acquiring pharmacies use patient data sets to create target outreach for groups, especially the most vulnerable. 

Store Takeover

Acquisitions of bankrupt pharmacy can also include a full store takeover. The acquirer purchases all assets of the pharmacy. They can then rebrand and reopen under a new name and hopefully retain loyal customers. They’ll also need to communicate with patients to let them know what’s happening. Data conversions and archiving are often part of this process as well. 

Records Go to Archive

In some cases, there is no acquisition of patients. However, the pharmacy must still legally retain patient records for a set amount of time. They can archive these records in a secure, web-based platform that leaves them accessible to auditors or patients. 

Supporting Pharmacy Transitions of Any Kind

As a partner to the pharmacy industry, we’ve helped bankrupt and closing pharmacies transition with data management solutions. From easy archiving to the most complex data conversions to rebranding and communications, we are pharmacy transition specialists. Contact us today to learn about our pharmacy transition services. 

Dental Patient Record Archiving: What Dentists Need to Know

dental patient record archiving

The dental field, just like any other healthcare sector, keeps patient records. These records include the history of the patient’s dental health. They may include x-rays, charts, payor information, and more. In many cases, dentists determine archiving some of their older data is necessary. So how does dental patient record archiving work?

Why Archive Dental Patient Records?

There are several reasons why your dental practice may choose to archive patient records. The first most common reason is a switch in dental practice software. If your office is changing its platform, you’ll need to convert active data to your new software.

Patient records that are no longer active, however, must remain accessible. Dental patient record retention laws vary by state, but generally, you should maintain them for 10 years.

Another cause of archiving is to decommission a legacy system. If you still have your old software running only as an archive, you’ll likely save money and time using a secure, cloud-based archive solution. Archiving is a one-time fee plus a nominal hosting amount. Right now, you could be paying monthly usage, storage, and more costs to keep your legacy system afloat.

A third reason to archive data could be that your current software is running slow because it’s holding too much data. You may be able to offload some of those records to archive to improve performance.

Essential Features of a Dental Patient Record Archiving Platform

dental xray files

There are numerous archiving solutions available to businesses. Some options don’t specialize in healthcare records. While these companies may have a great product, they don’t understand the nuances of patient data and the regulatory and compliance rules.

When comparing archiving platforms, seek out those with:

  • Web-based access: User can log into the system from any computer with an internet connection.
  • Intuitive user interface: An easy to use solution means little to no training, so it’s ready to access immediately.
  • Compliant with HIPAA and HITRUST: Your chosen platform must take into consideration these regulations.
  • Search and filtering: Finding what you need should be simple, so search and filtering are must-have features.
  • Print-ready reports: In the case of an audit or patient request, being able to print reports in a few minutes makes the process quick and painless.
  • Documents, files, and images: Dental records include images and x-rays, so you need an archiving platform that can handle any type of file.
  • Multiple locations: Have more than one location? Combine your archives into one. With permission controls, you can determine who can see which records.
  • Encryption: If migrating data to an archive, select a provider that encrypts while data is in transit or at rest.

Is Dental Patient Record Archiving Right for You?

If your dental practice is migrating to a new platform, has an active legacy system, or is dealing with software performance issues, then yes, it is!

Explore how our patient record archiving solution, ViewMaster, works. Watch the video, then request a demo.

5 Reasons to Say Goodbye to Your Legacy System

legacy systems

Having a legacy system still running is not unlike having a chain around your ankle. It’s not practical, efficient, or cost-effective. In other words, it’s weighing your organization down. When you moved to a new health information system, you probably didn’t want to convert everything. So, you kept your legacy systems to ensure access to old medical records and files.

Many healthcare organizations do this because they think it’s the easiest path, and they know they need to adhere to medical record retention requirements. However, you probably know by now that it’s expensive, risky, and incompatible with clinical workflows.

If you need reasons to say goodbye to your legacy system, we’ve got five of them!

Reason One: Your Patient Data Could Be at Risk

You have to maintain software systems and install new updates. These new versions offer more security and resolve bugs or vulnerabilities. Your legacy system, especially if it’s offline or no longer supported, isn’t receiving these crucial updates. That makes it easier for hackers to penetrate your PHI (protected healthcare information) and cause a breach or infect the network with malware.

In either situation, you face reputational harm, noncompliance, and huge financial losses. Don’t let your legacy system become a way in for hackers.

Reason Two: You’ll Save Money

Your IT budget is already stretched to its limits, and keeping a legacy system up isn’t helping. You likely are still paying maintenance, hosting, and other fees. If you archive your data to a central hub, you will likely reduce overall IT costs, and research in the field supports this notion. It’s a smart cost-control measure that enables you to be free of the legacy platform for good.

Reason Three: A Legacy System Isn’t Conducive to Clinical Workflows

In every healthcare organization, clinicians have workflows that correspond with how they use technology. Legacy systems derail these workflows and cause inefficiencies. This occurs most often with an on-prem server. Because it’s not cloud-based, you must physically be where that server is to find the records you need. It threatens productivity and prevents streamlining.

goodbye to legacy systems

Reason Four: Improve Accessibility

As noted, accessing a legacy platform can be complex, and those that need it may not have it. This causes lots of confusion and creating workarounds. The simplicity of a cloud-based archiving system is that it’s accessible from any browser with the right permissions. The data you need from the legacy software could be urgent in response to patient care, audits, or subpoenas. You don’t have time to waste, and that’s what will happen if you can’t quickly obtain what you need from the legacy system.

Reason Five: You Could Suffer Downtime

Downtime is a “scary” word in the world of IT. When systems are down, everything halts because you’re so dependent on technology. An older system isn’t going to have as much reliability and consistency as a modern one, so you are very likely to encounter downtime. Such an incident could cause lots of issues around care and compliance.

Choosing to archive with a secure and long history of continuous uptime will provide your IT team with more confidence. The alternative with your legacy system is when not if it will go down.

Say Goodbye to Your Legacy System Today

Don’t let legacy systems hold you back any longer. Break free from the costs and risks of keeping the old system running. Take the path to archiving to ensure accessibility, compliance, and security. See how easy and affordable it is by exploring our archiving platform, ViewMaster, today.